Document Controller

About the role

The Document Controller is responsible for managing the flow of project and corporate documents, ensuring they are accurately recorded, stored, and distributed according to the approved matrix. This role supports internal teams and external stakeholders by maintaining a reliable document control system that complies with company quality policies and ISO standards.

Key responsibilities

• Maintain organized electronic and physical filing systems for contracts, correspondence, agreements, and technical documents.
• Receive, log, and distribute incoming documents to the appropriate departments promptly.
• Label, classify, and store documents following established procedures and standards.
• Monitor revisions, ensure the latest versions are available to authorized users, and manage document version control.
• Assist in creating, formatting, and editing documents to meet template and compliance requirements.
• Facilitate review and approval workflows, tracking progress and meeting deadlines.
• Conduct regular audits and quality checks to preserve document accuracy and integrity.
• Provide training and support on document control processes and systems.
• Generate reports on document status, distribution, and access logs.
• Maintain confidentiality and security of sensitive information in line with privacy regulations.

Required profile

• Strong attention to detail and organizational skills.
• Ability to work independently and coordinate with multiple departments.
• Familiarity with ISO standards and quality management procedures.
• Good communication skills for training and stakeholder interaction.

Required skills