On‑Site Document Controller

About the role

The On‑Site Document Controller will manage, organize, and maintain all project documentation, ensuring accuracy, compliance, and timely distribution. This role supports the project team by controlling document workflows and maintaining registers in line with company procedures and client requirements.

Key responsibilities

• Manage receipt, registration, distribution, tracking, and filing of all project documents.
• Maintain accurate document control registers, logs, and databases.
• Issue project documentation with correct revision status according to procedures.
• Coordinate submission of technical documents, drawings, reports, and correspondence among project team, client, consultants, and subcontractors.
• Monitor document review and approval cycles and follow up on outstanding actions.
• Archive superseded documents while ensuring only current revisions are available.
• Maintain electronic and hard‑copy filing systems.
• Prepare periodic document control reports and status updates for project management.
• Support audits by ensuring documentation is complete, accurate, and readily accessible.
• Ensure compliance with quality management systems and client document control requirements.
• Assist the project team with administrative and document management tasks as needed.

Required profile

• Diploma or Bachelor's degree in Business Administration, Information Management, Engineering, or related field.
• Minimum 3 years of experience as a Document Controller, preferably on construction, infrastructure, EPC, or engineering projects.
• Strong organizational, time‑management, and attention‑to‑detail abilities.
• Excellent communication and interpersonal skills.
• Ability to work independently while handling multiple priorities in a fast‑paced environment.

Required skills

• Microsoft Excel
• Microsoft Word
• Aconex
• EDMS (Electronic Document Management System)
• SharePoint
• Procore
• Autodesk Construction Cloud