On‑Site Document Controller

About the role

The On‑Site Document Controller ensures that all project documentation is accurately managed, organized, and distributed in line with company procedures and client requirements. Working closely with the project team, this role supports smooth information flow across all stakeholders.

Key responsibilities

• Receive, register, distribute, track, and file all project documents.
• Maintain up‑to‑date document control registers, logs, and databases.
• Issue documents with correct revision status and follow control procedures.
• Coordinate submission of technical documents, drawings, reports, and correspondence among the project team, client, consultants, and subcontractors.
• Monitor review and approval cycles and follow up on pending actions.
• Archive superseded documents while keeping only current revisions available.
• Manage both electronic and hard‑copy filing systems.
• Prepare periodic document control reports and status updates for project management.
• Support audits by ensuring documentation is complete, accurate, and readily accessible.
• Assist the project team with administrative and document‑management tasks as needed.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Information Management, Engineering or related field.
• Minimum 3 years of experience as a Document Controller, preferably on construction, infrastructure, EPC or engineering projects.
• Strong organizational, time‑management and attention‑to‑detail abilities.
• Excellent communication and interpersonal skills.
• Ability to work independently in a fast‑paced environment while handling multiple priorities.

Required skills

• Microsoft Excel
• Microsoft Word
• Aconex
• EDMS
• SharePoint
• Procore
• Autodesk Construction Cloud