Associate Project Management - Executive Assistant

About the role

Reporting to the General Manager of the Maghreb Cluster, the Associate Project Management serves as the main point of contact for one or more departments, coordinating day-to-day administrative and operational activities. The role covers office administration, internal communications, support to the General Manager and leadership team, and cross-functional coordination.

Key responsibilities

• Office management and administration, including office purchasing, supplier coordination, purchase orders, invoicing and payment processing
• Third-party partner coordination, office network and facilities management, and IT equipment and material management
• IT coordination as liaison between IT MEA and external providers, and new hire IT setup
• Telecommunications management (voice and data services, Ooredoo) and administrative OpEx budget tracking and reporting
• Internal communication: newsletters and direct support to the General Manager for official announcements
• High-level support to the General Manager and Leadership Team, including meeting organization, calendar management, travel and logistics, and expense reports
• Maintaining distribution lists, contact databases and personnel records, and organizing local and international meetings
• Cross-functional support: team expenses, G50 monthly statements, Regulatory Affairs POs and payments, office supply ordering, and presentation and newsletter support

Required profile

• University diploma
• At least 3 to 5 years of experience in an administrative support role
• Fluency in the local language and English
• Preferred: experience in a similar or related discipline or international environment, and basic knowledge of the supported business area (e.g. safety, sales, customer service)

Required skills

• MS Office tools
• Clear verbal and written communication with executives, stakeholders and external partners
• Strong organization, attention to detail and adherence to policies and procedures
• Service orientation, teamwork and adaptability