Administrative Services Manager

About the role

The Capital Area Regional Planning Commission seeks an organized Administrative Services Manager to oversee accounting, personnel, and office operations. Reporting to the Executive Director, the ASM ensures smooth fiscal compliance and supports staff and commissioners with a high degree of independence and discretion.

Key responsibilities

• Coordinate third‑party accounting and payroll services, handling invoicing, collections, bill payment, banking, cash management, and monthly financial reporting.
• Support budget preparation, annual audit activities, and cost‑control policy compliance.
• Manage personnel functions for 13 employees, including onboarding/offboarding, record maintenance, policy updates, compensation changes, payroll deductions, and benefits coordination.
• Prepare agendas, meeting materials, and communications for commission leadership.
• Maintain confidentiality of sensitive information and exercise judgment in operational decisions.

Required profile

• Strong organizational skills with attention to detail.
• Initiative, curiosity, and a passion for supporting staff and mission.
• Ability to work independently while collaborating with all levels of staff.
• Discretion in handling confidential information.

Required skills

• Bookkeeping and accounting fundamentals.
• Payroll administration.
• Budget preparation and financial reporting.
• Familiarity with third‑party accounting and benefits providers.

What we offer

• Opportunity to contribute to regional planning initiatives.
• Collaborative public‑sector environment.
• Professional growth within a mission‑driven organization.