Project Coordinator - Field Logistics

About the role

GE Vernova's Gas Power business, within the FieldCore team that installs, maintains and upgrades power generation equipment, is hiring a Field Logistics Coordinator. The role audits invoices, collects backup documentation, handles project close-out and reconciliation, and works closely with the Field Logistics lead, Service Manager and Resource Managers to ensure accurate timecard reporting and KPI reporting.

Key responsibilities

• Drive project close-out and financial reconciliation, verifying hours, per diems, expenses and rates, and input support tickets to fix billing system issues
• Collect signed timesheets and expense receipts from field employees, verify accuracy and follow up on customer concerns
• Maintain project backup tracking spreadsheets covering technical report submissions and PowerNow auditing
• Prepare reports on financial pacing, including UBS management, AR resolution and PO spend tracking
• Provide timecard visibility to Service Managers and Resource Managers via Tableau and SAP reporting
• Support Service Managers with third-party POs through Ariba and coordinate with outside vendors
• Partner with sourcing to work with approved local businesses to reduce costs and increase flexibility during high facility utilization
• Partner with the tooling organization to bill tooling accurately and on time
• Support project setup, including initial project creation tickets and periodic updates, and help meet expectations on job assignments, training, travel and PPE
• Support KPI reporting; travel may be required, and holiday, weekend and overtime work may be needed

Required profile

• High school diploma or equivalent; English proficiency required
• Desired: Bachelor's degree in Business Management from an accredited institution
• Desired: experience in operations or project management, including quality, technical, administrative, financial and contractual areas
• Desired: ability to analyze and synthesize reporting from multiple data sources, strong problem-solving and critical thinking, and ability to work independently and in teams

Required skills

• Intermediate knowledge of Excel
• Strong written and oral communication skills
• Ability to handle multiple projects and prioritize in a matrixed organization